The Accounts Receivable function is responsible for managing outgoing invoices to customers who purchased goods or services, and the collection and application of all payments, including payments for invoices.
Customer records are stored in the HZ_CUST_ACCOUNTS and HZ_PARTIES tables. Each customer needs to have a site (a location/address of business) for which information is stored in HZ_CUST_ACCT_SITES_ALL and HZ_PARTY_SITES_ALL.
When a customer purchases goods or services from your company, an invoice is generated for the customer. These invoice transactions are recorded in RA_CUSTOMER_TRX_ALL (invoice headers) and RA_CUSTOMER_TRX_LINES_ALL (invoice lines).
When the customer makes a payment, this generates new transactions. These are recorded in AR_CASH_RECEIPTS_ALL and AR_CASH_RECEIPT_HISTORY. If there is adjustment to an invoice, this is recorded in AR_ADJUSTMENTS.
Sometimes payments are received in batches, where a single payment is for multiple invoices. These batch payments have records in AR_BATCHES.
The AR_PAYMENT_SCHEDULE table holds one record per payment. Therefore, for payments that pay an invoice in full, there will only be one record related to that invoice. However, if payments for an invoice are broken up into a payment plan, or if a partial payment is received for an invoice, additional records will be generated in this table for each payment.
The payments which are not from a customer and it’s not for goods/services provided. These types of payments are recorded in AR_MISC_CASH_DISTRIBUTIONS.
These transactions affect accounting which will eventually make their way to the GL. The accounting transactions are generated in RA_CUST_TRX_LINE_GL_DIST and AR_RECEIVABLE_APPLICATIONS.